Secretary

Responsibilities:

• Responsible for gathering and setting meeting agendas (sent 2 days before meeting) and meeting minutes (sent within 7 days following meeting)

• Responsible for communicating information to members and parents, including monthly board newsletters and weekend contest recap messages

• Monitors general band email address and serves as main point of contact for general inquires: forwards emails to appropriate board members as needed

• Works with directors to maintain parent/student email lists, emergency contact info, and student allergies

• Oversee the Volunteer sub-committee which includes:

  • Work with Directors and appropriate VPs to help recruit and organize volunteers for events (onsite and offsite) through SignUp Genius

  • Provide a list of confirmed volunteers to other committee chairs/VPs before events

• Ensure Fulton Co registration and training for all chaperones.

 

 

Treasurer-Accounts

Responsibilities:

• Responsible for PickleJuice app to manage transfers, deposits, and payments to be allocated to the student

• Manages credit balances on student accounts from fundraising activities and apply towards fees as they become due

• Manage student accounts by posting any check and cash payments

• Checks USPS PO box, gray box in band area weekly for mail

• Timely deposit of funds and presentation of financial reports at monthly General Membership Meetings.

• Collection of fundraising deposits

• Provide quarterly statements and monthly invoices to members and maintain effective communication with them to address any questions or concerns regarding their accounts.

• Coordination with the Treasurer-Operations for disbursement and allocation.

• Collaborate with the Treasurer-Operations to present financial books during audits

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Treasurer- Operations

Responsibilities:

• Keeps report of all financial transactions

• Manages Association bank account

• Management of budget building and reporting

• Reconciles bank statement, maintains general ledger

• Presents financial reports at meetings

• Responsible for paying all expenses (vendors, payroll, and reimbursements)

• Manages expense spend by budget categories

• Work with Tax professional for annual filings – W9, 1099, Form 990 etc.

• Responsible for tax exempt forms/status

• Builds and reports on the budget

• Presents financial reports at meetings

 

 

Vice President of Hospitality, Meals, & Snacks

Responsibilities:

• Procurement, distribution, and set up of meals and snacks at planned events, contests, and practices

• Work with Board Secretary on set up of SignUp genius for donations of meals and snacks

• Provide food options for those with special dietary needs

• Communication with volunteers and donators on collection, set up, and distribution of meals and/or snacks

• Hospitality room snacks/set up for judges/directors attending on site events (SAPA, LGPE, etc.)

 

Vice President of Events

Responsibilities:

• Maintenance of the entire season’s onsite and offsite calendar of events and annually recurring events (see list of recurring events)

• Ensures all documents/applications are filed and submitted for events

• Working with Directors, coordinate camps throughout the year

• Obtain all necessary forms needed from parents and students for each event

• Working with Board Secretary, ensures sufficient coverage for events (volunteers, board members, etc) leveraging SignUp Genius

• Working with VP of Logistics, coordinate location, equipment, supplies, first aid for each event

• Organizes event day communications and organization of volunteers

• responsible for ensuring all on-site and off-site events are ready

• Plans trips/books hotels

• Coordinates with other Hooch programs (e.g. football, cheer, etc) on mutual game events/halftime plans

 

Vice President of Fundraising

Responsibilities:

• Idea generation, oversight, and implementation of activities that involve raising funds to support the activities of the Association.

• Sets annual target fundraising goals

• Work with VP of Events on scheduled Fundraising events and activities

• Seek out new corporate opportunities and maintain relationships

• Promotes fundraising amongst members

• Manages Ameris concession scheduling and communications.