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Meet The 2023-24 Band Board

To learn more about our open positions, click on the position title shown below the tile.

Open Board Positions : 2023-24

Secretary

Responsibilities:

  • Responsible for gathering and setting meeting agendas (sent 2 days before meeting) and meeting minutes (sent within 7 days following meeting)

  • Responsible for communicating information to members and parents, including monthly board newsletters and weekend contest recap messages

  • Monitors general band email address and serves as main point of contact for general inquires: forwards emails to appropriate board members as needed

  • Works with directors to maintain parent/student email lists, emergency contact info, and student allergies

  • Oversee the Volunteer sub-committee which includes:

    • Work with Directors and appropriate VPs to help recruit and organize volunteers for events (onsite and offsite) through SignUp Genius

    • Provide a list of confirmed volunteers to other committee chairs/VPs before events

  • Ensure Fulton Co registration and training for all chaperones.

 

 

Treasurer-Accounts

Responsibilities:

  • Responsible for PickleJuice app to manage transfers, deposits, and payments to be allocated to the student

  • Manages credit balances on student accounts from fundraising activities and apply towards fees as they become due

  • Manage student accounts by posting any check and cash payments

  • Checks USPS PO box, gray box in band area weekly for mail

  • Timely deposit of funds and presentation of financial reports at monthly General Membership Meetings.

  • Collection of fundraising deposits

  • Provide quarterly statements and monthly invoices to members and maintain effective communication with them to address any questions or concerns regarding their accounts.

  • Coordination with the Treasurer-Operations for disbursement and allocation.

  • Collaborate with the Treasurer-Operations to present financial books during audits

Treasurer- Operations

Responsibilities:

  • Keeps report of all financial transactions

  • Manages Association bank account

  • Management of budget building and reporting

  • Reconciles bank statement, maintains general ledger

  • Presents financial reports at meetings

  • Responsible for paying all expenses (vendors, payroll, and reimbursements)

  • Manages expense spend by budget categories

  • Work with Tax professional for annual filings – W9, 1099, Form 990 etc.

  • Responsible for tax exempt forms/status

  • Builds and reports on the budget

  • Presents financial reports at meetings

 

 

Vice President of Hospitality, Meals, & Snacks

Responsibilities:

  • Procurement, distribution, and set up of meals and snacks at planned events, contests, and practices

  • Work with Board Secretary on set up of SignUp genius for donations of meals and snacks

  • Provide food options for those with special dietary needs

  • Communication with volunteers and donators on collection, set up, and distribution of meals and/or snacks

  • Hospitality room snacks/set up for judges/directors attending on site events (SAPA, LGPE, etc.)

 

Vice President of Events

Responsibilities:

  • Maintenance of the entire season’s onsite and offsite calendar of events and annually recurring events (see list of recurring events)

  • Ensures all documents/applications are filed and submitted for events

  • Working with Directors, coordinate camps throughout the year

  • Obtain all necessary forms needed from parents and students for each event

  • Working with Board Secretary, ensures sufficient coverage for events (volunteers, board members, etc) leveraging SignUp Genius

  • Working with VP of Logistics, coordinate location, equipment, supplies, first aid for each event

  • Organizes event day communications and organization of volunteers

  • responsible for ensuring all on-site and off-site events are ready

  • Plans trips/books hotels

  • Coordinates with other Hooch programs (e.g. football, cheer, etc) on mutual game events/halftime plans

 

Vice President of Fundraising

Responsibilities:

  • Idea generation, oversight, and implementation of activities that involve raising funds to support the activities of the Association.

  • Sets annual target fundraising goals

  • Work with VP of Events on scheduled Fundraising events and activities

  • Seek out new corporate opportunities and maintain relationships

  • Promotes fundraising amongst members

  • Manages Ameris concession scheduling and communications.

Secretary
Accounts
Operations
Fundraising
Event
Hosp Meals Snacks
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